Send VIP invitations

As an exhibitor, you can VIP badges to your best contacts and invite them to visit your stand at medFEL 2025.

VIP services:
  • access to the VIP lounge
  • free access to the cloakroom
  • priority access to the main restaurant
  • a VIP bag with Natexpo documents and products offered by exhibitors
The number of VIPs is limited to 20 guests per exhibitor.

This year, the e-invitation sending platform is getting a makeover: we are offering a new, more intuitive interface with greater room for customization.

  1. Choose your follow up preferences: we can schedule an email to remind your guests who have not downloaded their badge
  2. Set up your invitation, upload your logo, write a customized content and preview the result
  3. Then, click on "Import guests".
  4. Download our excel template and enter your contact list to make sure the upload is done properly.
  5. In the "local" column, specify the language spoken by your contacts under the following template: "fr" for French speakers, "en" for English speakers.
  6. You can choose to invite your guest one by one, you will just have to click on "Add guest"
Warning: your emails are sent as soon as your upload your contact list!
You can check your guests status below, as few minutes after sending. Visit the FAQ to learn more about status.

The contact information you provide on the platform will remain strictly confidential. The medFEL team does not have access to it and will not be able to use it for any subsequent communication.
These give free access to the show during opening hours but also entry to the VIP lounge where they will be able to benefit from a personal welcome and refreshments.

Please set up your invitation email, to start inviting your contacts

What's engagement?

The engagement is a score that is updated when one of your guests performs an action.

The higher the engagement score, the more actions the guest has performed.

The possible actions are:
  • Registration via the visitor badge request form
  • Opening an email
  • Click on a link in an email
Thus, this gives you an indicator of the interest shown by your contact in the invitation sent to them.

This column indicates the registration status of a guest.
There are different statuses:
  • "Imported": You have imported the contact but they have not yet been invited. Invitation emails are automatically sent by our services every Thursday at 11 a.m.
  • "Email sent": The person has been invited but didn't open the invitation email.
  •  "Email open": The person has been invited, opened the invitation email but didn't click or download the visitor badge.
  •  "Email clicked": The person has been invited. They opened or clicked on the invitation email.
  • "Registered": The person has registered for the event and has downloaded their badge to attend (via your invitation email or on their own).
  • "Email blocked": Your guest's email is not working. Please check if the email address is correct.
  • "Not finalised": The person started his registration but did not finalize it. They did not receive her badge to attend medFEL.
Your guests might already have an ongoing status "Email open" or "Email sent" right after your import. It means they have already been invited by another exhibitor. They won't receive the invitation again, but you can track their status within your guest list.
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